The Learner Attendance screen allows you to manage the absence records for a specific learner. It also contains the records that the learner logged themselves in Ontrack Learner Hub.
It can be opened by selecting the Learner Attendance button on the Start ribbon.
- Run Reports - Registers
- View all Registers
The Learner Search is displayed, as a learner record must be selected in order for the screen to be displayed.
Search for and selecting a learner displays the Learner Attendance screen.
Use the Learner Attendance screen to:
Add or edit a record
To add or edit a record:
-
Select the Add button on the Learner Attendance ribbon.
A new record is added to the grid.
Alternatively, select an existing record.
- Enter or edit the details in the relevant fields in the Planned Absence Details panel.
The fields on the Planned Absence Details panel are described in the following table.
| This field | Holds this information... |
|---|---|
| From Date | The start date of the absence. |
| Whole Day | Whether the absence lasted for the whole day. Selecting this check box hides the time fields from the From Date and To Date fields. |
| To Date | The end date of the absence. |
| Reasons |
The reason for the absence. These are defined in the Absence Reasons reference data. If the Whole Day check box is not selected, the drop-down is populated with absence reasons where the Usage Code has the Partial check box selected. |
| Exemption Certificate | Whether the learner has an exemption certificate. |
| Comments | Any comments regarding the absence. |
-
Select Save .
Delete a record
To delete an existing record:
-
Select the relevant record and then select the Delete button on the Learner Attendance ribbon.
A confirmation message is displayed.
-
Select OK .
The record is deleted and registers are updated.